Privacy Notice for Job Candidates

Last reviewed: August 15th, 2025

INTRODUCTION

GVE Global Vision Inc. (“GlobalVision”, “we”, “us”, or “our”) is committed to protecting the privacy and security of Personal Information (as defined below) of candidates who apply for employment directly through our website, via recruitment platforms, or through recruitment agencies. This Privacy Notice ensures compliance with relevant provincial privacy laws in Canada and under the European Union’s General Data Protection Regulation (“GDPR”).

DATA CONTROLLER / DATA PROTECTION OFFICER

In most cases, the controller of your Personal Information is GVE Global Vision Inc., located at 16800 Rte. Transcanadienne, Kirkland, Quebec H9H 4M7.

GlobalVision’s Data Protection Officer (DPO) is the Director of Governance, Risk and Compliance, who can be reached at privacy@globalvision.co.

DEFINITIONS

The following words and phrases, when appearing with a capitalized first letter in this Privacy Notice, shall have the meanings ascribed to them below, unless otherwise implied or expressed herein:

Personal Information: means any information or data that relates to a natural person and allows that person to be identified, that is to say, that reveals, directly or indirectly or by reference, something about that person's identity, characteristics, activities, location or other identifiable information or data (e.g., abilities, preferences, psychological tendencies, predispositions, mental abilities, character and behavior, economic, cultural or social status), regardless of the nature of the medium in which it is stored and regardless of the form in which the information or data is made available (written, graphic, audio, visual, computerized or
other) and includes, in any case, Sensitive Personal Information (including special categories of Personal Information).

Process or Processing: means any operation or set of operations performed on Personal Information or sets of Personal Information, whether or not by automated means, such as collecting, recording, organizing, structuring, storing, adapting or altering, retrieving, consulting, using, disclosing by transmission, disseminating or otherwise making available, aligning or combining, restricting, erasing or destroying.

Sensitive Personal Information: means Personal Information that, by its nature or the context of its use or disclosure, gives rise to a reasonable expectation of privacy. Examples of Sensitive Personal Information include medical, biometric, genetic or financial information, criminal offences information, or information about a person's sexual life or orientation, religious or philosophical beliefs, union membership or ethnic origin.

CATEGORIES OF PERSONAL INFORMATION COLLECTED

We obtain Personal Information in different ways, as further outlined below. Some Personal Information is provided by you. We may also obtain Personal Information about you from third party sources, such as recruiters and social media platforms like LinkedIn). We may automatically collect technical data about your equipment, browsing actions and patterns. We collect this Personal Information by using cookies and other similar technologies.

We may Process the following categories of Personal Information:

Identification and contact details (e.g. full name, postal address, email, phone number).
Demographic data such as citizenship status, nationality, work authorization.
Employment history and academic background (e.g. application, CV, cover letter, references).
Professional qualifications, certifications, and skills.
Recorded interview(s).
Information obtained during interviews or assessments.
Photograph (where provided).
Information from publicly available sources (e.g. LinkedIn).
Background check information such as criminal background, education information, and references when applicable.
Technical data (including internet protocol (IP) address, cookie ID, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices used, browsing activity when accessing our website, application activity and information in relation to electronic communications).
Any other information or data you voluntarily submit during the recruitment process.

During the recruitment process, we do not intentionally collect Sensitive Personal Information, unless required by law or you voluntarily provide it and give explicit consent.

COLLECTION METHODS

Your Personal Information is collected:

Directly from you (via website application forms or email).
Through third-party recruitment platforms and job boards.
From recruitment agencies acting on your behalf.
During interviews, tests, or assessments.
From publicly available sources (e.g. social media, professional websites).
Through monitoring our website and other tools and services.

If Personal Information is collected from third parties, please refer to the privacy policies of such third parties to learn more about how they handle your Personal Information. We will Process your Personal Information according to this Privacy Notice, plus any additional restrictions imposed by the third party that provided us with it or applicable law.

PURPOSES AND LEGAL BASES FOR PROCESSING

We Process your Personal Information for the following purposes:

Assessing your application and suitability for employment.

Communicating with you about the recruitment process.
Setting up job interviews with and without the support of third party providers and conducting job interviews via phone or other mediums.
Conducting background and reference checks (where permitted).
Keeping records for auditing, compliance, and legal obligations.
Managing and improving our recruitment practices.
Checking you have the legal right to work for us.
Complying with employment law, immigration law, health and safety law, tax law and other laws which affect us including establishing, exercising or defending legal claims.

GlobalVision Processes your Personal Information on the following legal bases:

Legitimate interests, by us or a third party, provided your interests and fundamental rights do not override those interests (e.g. evaluating your application).
Consent, in limited circumstances (for optional data and future consideration).
Legal obligation - to comply with legal and regulatory obligations (e.g. reporting requirements).
Contract - to fulfil the performance of a contract with you (e.g., to take steps at your request prior to entering into a contract).

For all inquiries regarding the specific lawful basis we rely on for Processing your Personal Information, please contact us at privacy@globalvision.co

DISCLOSURE OF PERSONAL INFORMATION

We may share your Personal Information with:

Internal HR personnel and hiring managers.
Third party recruitment and background check service providers.
Recruitment platforms and agencies involved in your application.
Legal, regulatory, or governmental authorities (when required).

All external parties are contractually bound to protect your Personal Information and comply with privacy laws.

Purposes for Sharing. We may also disclose your Personal Information for the following purposes, where permitted or required by applicable law:

To comply with legal obligations or valid legal processes such as search warrants, subpoenas, or court orders. When we disclose your Personal Information to comply with a legal obligation or legal process, we will take reasonable steps to ensure that we only disclose the minimum Personal Information necessary for the specific purpose and circumstances.
During emergency situations or where necessary to protect the safety of persons.
If a business transfer or change in ownership occurs. If a change happens to our business, the purchaser will be entitled to use your Personal Information in the same way as set out in this Privacy Notice and will assume the rights and obligations regarding your Personal Information as set out in this Privacy Notice.
For additional purposes with your consent, where such consent is required by law.

TRANSFER OF YOUR PERSONAL INFORMATION

GlobalVision is headquartered in Canada and has service providers located in Canada as well as in other countries, such as the United States.

Your Personal Information may be Processed in Canada, the United States, or other locations outside of your country or region, as necessary for the purposes set out in this Privacy Notice. As such, your Personal Information may become subject to the privacy laws of such other jurisdictions, which may not be as protective as the privacy laws in your home country or region. Where required by privacy laws, appropriate measures have been put in place to protect your Personal Information that we transfer across borders. For example, for residents of Quebec, GlobalVision shall conduct a Privacy Impact Assessment (PIA) prior to disclosing your Personal Information outside of Quebec. This analysis will determine whether the Personal Information will be adequately and appropriately protected in accordance with, among other things, generally accepted privacy principles.

If you are from the European Union (EU) or European Economic Area (EEA), the UK, or Switzerland, we will protect your Personal Information when it is transferred outside your home country or region by Processing it in a territory deemed by the European Commission or relevant supervisory authority to provide an essentially equivalent level of protection for Personal Information, or by using EU standard contractual clauses or other appropriate legal mechanisms to safeguard the transfer of your Personal Information. Where appropriate, GlobalVision has put in place EU SCCs with our third party service providers.

All inquiries regarding the transfer of your Personal Information may be submitted to privacy@globalvision.co.

DATA RETENTION

We retain Personal Information for as long as necessary to carry out the processing activities described in this Privacy Notice, including but not limited to complying with applicable laws, regulations, rules, and requests of relevant law enforcement and/or other governmental agencies, and protecting our employees’, and our business partners’ and clients’ rights, property, or safety and the rights, property and safety of others.

We may retain Personal Information for a longer period of time if a longer retention period is required or permitted by applicable law, as well as our records retention requirements and policies. For example, we may retain Personal Information for longer periods of time, such as to carry out our human resources operations, resolve disputes, establish legal defenses, conduct audits, pursue legitimate business purposes, enforce our agreements, comply with applicable laws, or based upon other criteria, including, but not limited to, the sensitivity and volume of such Personal Information.

In specific circumstances, we may also retain Personal Information for longer periods of time so that we have an accurate record of a candidate’s dealings with us in the event of any complaints or challenges.

For more information about specific retention periods, you can contact us at privacy@globalvision.co.

YOUR RIGHTS

Depending on where you live and to the extent permitted by law, you may have the right to:

Access and Correction: Access, correct, update, delete, receive a copy of, or restrict the use of your Personal Information. Access to your Personal Information will be free of charge (or at a nominal charge for reproductions).
Withdraw Consent: Withdraw your consent at any time, in the event that we have Processed your Personal Information with your consent. In case of withdrawal, GlobalVision will no longer Process your Personal Information based on such consent, unless legally required or permitted to do so (e.g. if your Personal Information is needed by GlobalVision do assert or defend against legal claims). In case GlobalVision is required or permitted to retain your Personal Information for other legal reasons, your Personal Information will be restricted from further Processing and only retained for the term required by law or to fulfil the other legal reasons. However, any Processing of your
Personal Information prior to such withdrawal shall not be affected.
Restrict Processing: Restrict or object to the Processing of your Personal Information, if and to the extent GlobalVision is Processing your Personal Information based on its legitimate interests. When you object to GlobalVision's Processing of your Personal Information, GlobalVision will carefully review your objection and cease further use of the relevant information, subject to GlobalVision’s compelling legitimate grounds for continued use of the Personal Information, which may override your interest in objecting, or if GlobalVision requires the information for the establishment, exercise, or defense of legal claims.
Deletion: Request the deletion of your Personal Information. Please note, however, that
GlobalVision will only delete your Personal Information if there is no statutory obligation or
prevailing right of GlobalVision to retain it.
Data Portability: Request a copy of your Personal Information in a commonly used, technological format to transfer it to you or a third party. This does not include information created or inferred by GlobalVision from the analysis of your Personal Information that was initially provided. GlobalVision is not required to destroy any Personal Information it holds after processing a portability request unless there is no reasonable expectation for this information to be used for the purposes for which it was provided by you.
Opt out: Opt out of certain disclosures of your Personal Information to third parties.
Complaint: Complain to the relevant data protection authority in the jurisdiction in which you are located about our collection and use of your Personal Information.
De-indexation: Residents of Quebec have the right to request that GlobalVision stops disseminating their Personal Information or deindexes a hyperlink associated with their name that provides access to their information, if such dissemination causes harm or violates the law or a court order. Once we receive and confirm their privacy request, we will evaluate the circumstances and based on this evaluation inform them whether we will de-index, re-index or delete the information.

If you object to the processing of your Personal Information (including restricting processing and withdrawing consent) we will respect this choice. This could mean that we cannot achieve the purposes as described above if we are unable to perform certain actions.

Applicable laws may allow or require us to refuse to provide you with access to some or all of the Personal Information that we hold about you or we may have destroyed, erased, or made anonymous in accordance with our record retention obligations and practices. If we cannot provide you with access to your Personal Information in line with your inquiry, we will inform you of the reasons why (subject to any legal or regulatory restrictions).

We may request specific information from you to help us confirm your identity in order for you to exercise any of your rights above.

If you have any questions about this Privacy Notice, including any request to exercise your rights, please contact us at hr@globalvision.co. GlobalVision will respond to a request within thirty (30) days. All requests will be recorded in GlobalVision’s Register of Access and Rectification Requests.

AUTOMATED DECISION-MAKING

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, unless we have a lawful basis for doing so and we have notified you in advance.

CHANGES TO THIS PRIVACY NOTICE

We reserve the right to update this Privacy Notice at any time based on changes in the privacy laws or our Personal Information management practices. All changes will be posted on our website. The date of the last update of the Privacy Notice will be indicated to allow you to know when it was changed. We will also archive prior versions of this Privacy Notice for your future reference or review.

CONTACT US

If you have any questions about this Privacy Notice or how we handle your Personal Information, please contact our Data Protection Officer:

Via email: privacy@globalvision.co
Via postal mail:
GVE Global Vision Inc.
Attn: Compliance Department
16800 Route Trans-Canada
Kirkland, Quebec, H9H 4M7, Canada