User groups

The goal of https://docs.google.com/spreadsheets/d/1eLQENJZmf1Zx0nSvvmyLoibKtMqGg62hC6neTyr7Ct0/edit#gid=1839648855 is to have streamlined groups with consistent naming and membership across our core systems: BambooHR, Google, Slack, Atlassian, etc.

Table of contents of this guide:

Viewing user groups

There are two user group types that follow our Company structure:

1. Departments and divisions groups to allow everyone to communicate easily to teams without needing to name every individual.

2. Titles and Responsibilities brackets to be able to flag all managers or executives

1. All user group names are maintained in this spreadsheet:https://docs.google.com/spreadsheets/d/1eLQENJZmf1Zx0nSvvmyLoibKtMqGg62hC6neTyr7Ct0/edit#gid=1839648855

2. To view the membership of each group, go to Google Groups app

   1. Navigate to a group

   2. On the left-hand side, click members

• If someone is missing in a group, please comment inline on https://docs.google.com/spreadsheets/d/1eLQENJZmf1Zx0nSvvmyLoibKtMqGg62hC6neTyr7Ct0/edit#gid=1839648855

  • To understand a column in the sheet, hover over the column heading note.

• Approval will be needed to create any other user groups than the ones listed in the spreadsheet

Using user groups

Google

• Invite groups to calendar events and google meets with the email address

• Tag groups in any google system using @emailaddress (sheets, slides, etc.)

Slack

• Tag a group with @mentions in public channels

• Add new GlobalVisionaries to your slack team channels automatically

Atlassian

• Share a confluence page
  with the core name of the group

• Share page permissions
  with the core name of the group

• Tag a group in a comment

Bamboo

• View department/division membership on the org chart

Video Demonstration